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Achieving a Transaction Conversion Rate Above 8% through Optimized Doctor Consultations and Prescription Processes

Understanding the Background

Tanya Dokter is one of the core features of KlikDokter, where users can consult with doctors and redeem prescriptions online. In a monthly basis, Tanya Dokter records > 4.000 transactions, making this feature the largest revenue stream for Klikdokter.
Despite its revenue-generating capacity, recent performance metrics have highlighted potential areas for improvement within Tanya Dokter, particularly in enhancing user conversion rates.
Initially, due to time constraints and limited human resources, all KD apps were developed using the waterfall method, where everything from requirement gathering to final design was done linearly.
However, we found that it has not been able to fully support the existing business processes, so this improvement also aims to align with business requirements.
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Exploring Insights

Based on the performance metrics provided by BI, the transaction conversion rate in the feature hovering on < 3%, depending on the user flow. From here, I initiated an examination of the funneling data for the Tanya Dokter flow to analyze which pages experience significant decreases.
Based on this analysis, we can focus this design sprint on these particular aspects:
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Increase Penetration Rate Through Funneling

Providing a flow that encourages users to transact on KlikDokter

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Encourage users to redeem their prescriptions

With prescription redemption rates consistently below 4% each month, it becomes one of the problems that need to be solved.

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1.  

MY ROLE

Fellowship of The Sprint

With the aims of improving a feature that not only to enhance user conversion rates but still align with business requirements, the product design team initiated a design sprint for this improvement. I was delegated to associate lead the design sprint, involving relevant stakeholders in this process.
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Facilitator
Allwin Silalahi
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Facilitator Assistant
Adhitya Novriansyah
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Lead PM
Marshall L.
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Lead PMO
Amelia M.
Therefore, these are what I prepare at the beginning..
Breakdown Activities
Preparing activities and other necessities to be carried out during the session, as a basis for determining the duration of the design sprint.
Engaged Stakeholders
Communicated the schedule to all stakeholders involved in the sprint sessions, providing them with design sprint information and materials to prepare for discussions during the sessions.
Determined UT Participants
Collaborated with the Business Intelligence division to determine our user personas in order to obtain a list of potential participants for the user testing session.
Preparing UT Participants
Accommodated and briefed potential participant data to the CS division so they could be contacted and invited to take part in usability testing.

2.  

Expert interview

Business Perspective

Tanya Dokter feature in general has multiple users with their respective business units, so in order to make it more effective, I grouped the questions as follows:
  • Project Vision - CEO as Product Head
  • Voice of user - BI and Customer Service
  • Product & Competitor Audit - Operation and PM
  • Technology - Engineers and Project Manager
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After the session, design sprint team members used the HMW method to explore ideas that could be implemented based on the given problem statement.
We summarized the most frequently mentioned issues as the foundation for identifying pain points from both sides and uncovering opportunities...
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Doctor’s Readiness
The number of complaints received by Customer Service from users regarding doctors not responding to chats stands at 32%. This is a significant figure considering users have already made payments to consult with doctors via chat.
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Unsolved Case By Doctors
From the reports received from doctors, there are at least 40% of cases where users need referrals to other specialist doctors.
This finding will relate later from the user perspective in UT, that there are still many users who do not know which specialist doctor to contact regarding their illness.
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Drugs Availability
Based on data, there are 30% of prescriptions where Klikdokter cannot find pharmacies that have the medication in the user's area. They also acknowledge that the limited number of pharmacy partners on KlikDokter is one of the major reasons.

3.  

Ideation

The Journey

Armed with the HMW insights gathered from both business and tech perspectives, we embarked on a journey to explore possible solutions using several methods that I have selected.
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Voting the HMW
Before we started voting, we grouped the HMWs with similar vibes and gave them labels. Once the voting was done, we noticed some HMWs really popped out with a bunch of dot stickers on them.
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Targeting the Sprint
We began moving the selected HMWs to the relevant moments on the user journey map. From there, we started discussions to focus on solutions that we want to solve in this sprint.
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Sketching Solutions
With clear and focused targets, we conducted a short research by performing a lighting demo as a warm-up before diving into crazy 8's. We tried to push our ideas beyond the limit and gave a variety of solutions to our problems.
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Ideation
After voting on the ideas during crazy 8s, then we collaborate to craft the final idea. We'll draw from the various ideas generated during crazy 8s and merge them into an optimal flow.

4.  

User interview

Understanding Users’ Mental Models

After finalizing the ideas, I translate them into prototypes for user testing during interviews. I'm using the five act interview' method from ‘SPRINT’ for these sessions.
While users interact with the prototype through assignedtasks, I occasionally ask questions to encourage them toexpress their opinions. Then, I analyze their feedbacksusing sentiment analysis to prioritize insights anddelivering the report from the interviews effectively.
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‘Tanya Dokter’ Page

Insight #1 - Doctor’s Expertise

Half of users were confused to choose doctor’s speciality by their symptomps from scenario that we gave to them. We observed that some participants do not select the recommended doctor as their first choice. They are less confident that it is the right choice for the case they are experiencing according to the scenarios we provided.
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This finding is related with 40% unsolved case that already mention by the stakeholder

Insight #2 - Promotions

All user from UT questioning information about promo at the first time they arrived. There is one user chose doctor with the promo price.

Insight #3 - Rating

Ratings are the first priority for users when choosing a doctor. It shows that nearly all userschoose doctors based on higher ratings compared to lower ones.

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Doctor’s Profile

Insight #1 - Schedule for Chat Consultation

All participants questioned the necessity of scheduling for online chats. They expressed a desire to consult with a doctor immediately when using this feature. Previously, this schedule feature was introduced because initially, KlikDokter aimed to consolidate all consultations (Chat, Video Call, Offline Consultation) at once.

Insight #2 - Participants Priority

Nearly all participants agreed that patient reviews are the first thing they look for before deciding to consult with a doctor, followed by the price and then the doctor's experience.
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Insight #3 - Rating is King

With ratings as a priority, almost all users are unaware of other patients' reviews because they are hidden. One user even thought that 'patient stories' were news due to misinterpreting the wording.
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insight before after

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Prescription Page

Based on issues raised by the business unit regarding the availability of medicines due to the limited number of KlikDokter's partner pharmacies, we have decided that a possible UX solution is to increase the number of pharmacies available in the drug search system. With this solution, if not all medicines from a prescription are found at one pharmacy, the system will search for the remaining ones at other available pharmacies.
Therefore, the shipping cost will be doubled because the items will be delivered from multiple pharmacies.

Insight #1 - High Shipping Cost

Nearly all users are opposed to having multiple delivery methods due to the high shipping costs, stating that they would not redeem their prescriptions. One user is still considering it in emergency situations, but only if all expenses are covered by insurance.

Solution #1

Improving Tanya Dokter

Insights from participants prove that there is still a lot of information on this page that does not adequately represent what users need when they want to consult via chat.
Participants require some form of guidance to choose a doctor based on the symptoms they are experiencing.
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Grouping Symptoms
I proposed a solution to group doctors based on symptoms determined from the most popular symptom data provided by stakeholders.
This way, users can process information better when they see more specific grouping and also don’t need to guess which specialist doctor matches their symptoms.
To make this happen, I was assisted by a great illustrator: Arin, to create visual elements that help users make choices.
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Access to Promo
After learning that promotions are the first thing users look for when landing on the "Tanya Dokter" page, I decided to include access to the promotions page on this page.
Before finalizing this decision, I ensured with the engineer whether it was feasible to categorize chat only promotions for users.
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Quick Access to Doctor
Taking inspiration from Airbnb's tab system, I tried applying the same approach to the doctor's specialization section.
This way, users can quickly compare more information about the doctors without having to jump to the specialization page.
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Solution #2

Redesign Doctor’s Profile

The doctor's details page serves as the final preview page before users decide to proceed with the transaction. However, according to the data we've collected, there's still a low percentage of users continuing to chat with the doctor they've selected.
Based on our user interview, we've gleaned several insights regarding the current design in progress. We found that ratings and reviews are crucial for users in choosing a doctor. Therefore, in this improvement, we are focusing on enhancing the patient rating and review information.
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Anchoring the Rating
Using ratings as an anchor, along with showing the number of patients, is like giving social proof.
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Displaying Out Review
Displaying reviews on the front page, making it easy to access also strengthens social proof.
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Quick Review
Displaying quick ratings selected by other users when providing feedback helps meet users' expectations about the doctor before they make a decision.
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Take Out Schedule
Removing irrelevant schedules because all usersassume online consultations should be conductedimmediately.
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Promo Tooltip
Based on the importance of promotions to user transaction decisions, I added a promo tooltip. This is done to give a "loss aversion" effect to users.
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Field of Expertise
Displaying out the field of expertise that was previously inside the "about the doctor" page, which helps users choose a doctor based on their

Solution #3

Modify Finding Doctors Flow

Managing doctors does pose a unique challenge for KlikDokter. We can’t compel doctors to always be on standby to accept chat requests from users.
The proposed flow ensures that the doctor first accepts the request before the user proceeds with the transaction. With this flow, we hope to minimize negative experiences for users, preventing them from losing money due to doctors not accepting chat requests.
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Solution #4

Improving Prescription Cart

Getting medicine from multiple pharmacies turns out to have a negative impact on all participants in the UT. All participants opt to pick up their medication themselves if such a situation occurs. Therefore we decided to eliminate this option.
In the end, we resumed discussions and negotiations with the technology team regarding the new solution we have. We hope that with this change, we can reduce the percentage of pharmacies not being found.
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Expanding the Search Area For Pharmacies
Using ratings as an anchor, along with showing the number of patients, is like giving social proof.
Therefore, in addition to expanding the search radius, we also added delivery methods to accommodate pharmacies located far away.
With this solution, more meds will be found since there will be more pharmacies to check out.
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Adding More Delivery Methods For Pharmacies
Expanding the search area will impact instant delivery methods, so adding more delivery options will accommodate pharmacies beyond the >20km range.
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Displaying pharmacies withprescription meds availability > 50%
With the limited number of pharmacy partners, we finally devised a solution to work around it. In the end, we hand the decision back to the user, allowing them the freedom to proceed with the redemption or not.
Example:There is a chance that a user may prefer a pharmacy with 2 out of 3 medications available because it is closer to their home compared to a pharmacy that has all 3 medications but is farther away.

Learning

The Discoveries and Growth

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Navigating The Unexpected

I encountered numerous unexpected challenges during this project. For instance, when we faced issues with "pharmacy not found," the solution seemed simple at first - just adding more affiliated pharmacies. However, after listening to and understanding the problems faced by the operations team, it turned out this solution was not feasible. By fostering a flexible and adaptable environment, we brainstormed and successfully provided a UX-driven solution that aligned with business limitation and met user needs.

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User Validation

User validation plays a significant role in the design decisions I make. For instance, when we uncovered valuable information about multiple shipping costs that became a pain point for all participants, I recommended not to insist on sticking to that solution. By prioritizing addressing those pain points, we were able to develop solutions that aligned with the goal of reducing the percentage of pharmacies not found.

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Collaborative Problem Analysis

By collaborating on this project, it provides me with the opportunity to analyze problems and understand user pain points from different perspectives. Starting from expert interview processes from each unit, to preparing participants for interviews, it involves cooperation with various divisions. The decision-making process for a solution also becomes effective as feedback regarding technical feasibility and business goals can be directly obtained during sessions.

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Time Management

With the opportunity to lead the design sprint, I experienced first-hand the importance of time management. With a limited time frame, I was required to allocate specific durations for ideation, prototyping, user testing, final solution, and reporting. By designing the structure of the design sprint and committing to the schedule, we as the design sprint team successfully provided solutions that received positive feedback from users and stakeholders.

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Communication

Learning how to communicate, present, and report better was also a significant part of my growth during this project. By encouraging open dialogue and active listening, I successfully led productive discussions among team members. Lastly, after completing the design sprint, I created detailed presentations that effectively communicated our design rationale, key findings, and proposed solutions.

Next Steps

Next, we’ll gather feedback from users and beta testers, closely monitor analytics, and expect improvements in retention and payment conversion. Our next focus is developing Insurance and Marketplace. We’re excited to continue improving the app to better support our users on their wellness journeys.